Features
Everything to run every kind of stay
Villas, homestays and hotels — grouped by the job to be done. Every capability below is shipped and in use, no roadmap promises.
Capture & Convert
Never let an enquiry slip again
Every call, Instagram DM and referral becomes a tracked lead — and a quote you can send in seconds.
Leads inbox
Log an enquiry the moment it lands, then watch it move down the pipeline — each lead gets an owner, a follow-up nudge and a clear next step.
Quick-Add bookings
After a call, capture a booking or lead in five fields — done in 30 seconds, from your phone.
Shareable quotes
Branded price quotes as a PDF or a copy-ready WhatsApp message with a “View full quote” link.
Property-details messages
Send polished property info, directions and house rules without retyping them every time.
Directions + Maps pin
House rules · check-in 2 PM
Wi-Fi + amenities
Phone push notifications
Get an instant alert on your phone the moment a new lead or guest message lands — never miss the first reply.
New lead · WhatsApp
“Is the villa free on the 24th?”
Automate WhatsApp
Guest messaging that runs itself — from your own number
Lifecycle messages fire on time, every time. Marketing goes from your own number, so there's no business-API block risk.
Lifecycle automations
Confirmation, pre-arrival, check-in reminder, review request and caretaker alert — sent on schedule.
Copy-ready balance reminders
Fully written, personalised reminders for the pending balance. One tap to send — never awkward, never late.
From your own number
Messages send from your personal WhatsApp, not a bulk business-API blast — so your number stays safe.
Guest review funnel
After check-out, happy guests are nudged toward a public review — turning every good stay into social proof.
Get Paid
Collect advances and balances — by UPI
No payment gateway, no integrations. Generate a link, collect the money, bill it cleanly.
UPI payment links
Secure links to collect advances and confirm bookings faster. Guests pay the way they already pay.
₹15,000
GST branded invoices
Clean, professional invoices with your logo and GST — generated on demand, ready to send.
GSTIN 27ABCDE1234F1Z5 · INV-2042
Balance tracking
Every booking shows what's collected and what's still pending — so nothing slips by check-in.
Meal plans & cancellation policy
Set EP / CP / MAP / AP meal plans and a clear cancellation policy per property — auto-applied to quotes and invoices.
Run the Business
One screen to run the whole operation
Revenue, occupancy and pricing — at a glance, before chai. Not buried in a spreadsheet.
Revenue dashboard + Excel
Earnings, advances and collections at a glance. Export to Excel for your accountant any time.
Occupancy & iCal sync
Real-time occupancy, plus two-way iCal sync with Airbnb and Booking.com so dates never clash.
Smart pricing calendar
Per-night rates for weekends, seasons and festivals — auto-applied to every new booking.
Dynamic pricing rules
Automate it: weekend & seasonal multipliers, minimum-stay, early-bird and last-minute rules do the pricing for you.
- Weekend uplift +50%
- Min-stay (Sat) 2 nights
- Early-bird −10%
Team & Scale
Run an agency like a brand, not a spreadsheet
Five villas or fifteen — one dashboard, scoped logins and owner-side broadcasts that grow repeat business.
Caretaker logins
Property-scoped access: caretakers see arrivals and tasks, never your finances or guest phone numbers.
Multi-property dashboard
Occupancy, revenue and pending balances across every villa — one view, not one spreadsheet per property.
Marketing broadcasts
Festive and off-season offers, audience-filtered, sent from your own number — zero spam risk.
Channel-partner bookings
Tag bookings that come through travel agents and channel partners, and keep their commissions and ledgers straight.
Front desk & rooms
Rooms, room-types and a real front desk
Homestays and hotels book individual rooms — with a live availability board, housekeeping status and, for hotels, a full room rack.
Room-level booking
Book individual rooms, not the whole property. Homestays stay simple — rooms, not room-types — while hotels get full room-type inventory.
- Garden Room Booked
- Balcony Room Selecting…
- Courtyard Room Free
Availability & housekeeping board
See every room's status at a glance — free, booked, and clean / dirty / inspected — so turnover never holds up a check-in.
Room rack — date × room chart
The classic hotel tape chart: a date-by-room grid of who's in which room, with drag-free assignment and a clear week ahead.
Room-types, pricing & assignment
Set up room types with their own rate cards, then assign or reassign the exact room at check-in.
- Deluxe ×8 ₹6k
- Suite ×3 ₹9k
Look & feel
Two themes. Whatever suits the moment.
Run VillaDesk bright and editorial by day, or switch to Midnight — a dark, WhatsApp-style theme that's easy on the eyes at night. Your choice is remembered on each device.
- Warm — bright and daylight-friendly. The default.
- Midnight — dark, WhatsApp-style, easy on the eyes at night.
- Real screens from the live app — installable to your home screen as a PWA.
See it for yourself
Every feature, free for 14 days.
No card. Pay by UPI. Enter your first booking in five fields and watch the automation fire.
14-day free trial · No card · Pay by UPI · First booking in under 30 min.